Executive Assistant

Executive Assistant
Warsaw, Poland

We are looking for a self-motivated and enthusiastic Executive Assistant, based in Platinion Warsaw, who will help to provide excellent Executive Support for our Senior Leaders and be part of a global Executive & Management Assistant network.

In this role, you will focus on:

·       Scheduling & Prioritization: Coordinating complex, often multinational scheduling and extensive calendar management by strategically balancing Executives’ demand and priorities, and managing the information flow to different stakeholders while judging independently of the available information

·       Communication: Supporting the Executives’ meetings, agenda, action tracking and status reporting; screening emails/calls/messages, acting as a gatekeeper for the Executives

·       Collaboration & Stakeholder Management: Collaborating actively in cross-team projects, administrative activities and working closely with Executives, internal and external stakeholders and clients, communicating across all aspects of the business

·       Travel: Managing Executives’ travel and travel-related activities, including hotel booking, transport and visa applications

·       Time & Expense: Processing expenses for Executives in a timely manner, mentoring peers on standard methodologies and optimizing finance workflows

Competencies and key skills:

·       You are a self-starter with a hands-on mentality who has worked already for 3+ years in team & executive assistance, ideally in a fast-paced and growth environment

·       You have excellent communication skills (Polish & English) ensuring that tact, discretion and diplomacy are at the forefront of your interactions

·       You are relationship-focused, solution-oriented, discrete and resilient with excellent organizational and multitasking skills

·       You are a pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people and forming relationships

·       You are familiar with MS Office 365, messaging, collaboration and sharing tools

·       You can manage topics remotely across time zones and handle ad-hoc issues in a timely manner when they arise

·       You are a highly professional individual, driven, resourceful, detail-oriented and happy to work in a fast-paced, dynamic environment where you have to think outside the box and provide an outstanding level of service

·       Knowledge of German will be appreciated

What we offer you:

·       Attractive remuneration & bonuses

·       Insurance (life/disability/accident)

·       Individualized trainings for your professional and personal development

·       Health and wellbeing offers

·       Company events and social activities

Who we are

BCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world’s best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible—and unlocking your potential to advance the world’s is the operational heart of our business and is invaluable to our success. Roles such as finance, human resources, risk, and IT, help propel BCG forward. BST employees support the core of the organization and provide outstanding value to the business. As a BST member, you will work with inspiring, talented, dedicated, and curious colleagues in an energizing, fast-paced environment in which people are treated with respect and help one another to succeed. Working at BCG provides you with the opportunity to grow through interesting and challenging work and to have an active voice in your personal career development.

Equal opportunity

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.